As your company’s payroll management vendor, Bill Accounting begins its job by understanding the full scope of the work and defining payroll functions. It takes us a round of consultation with key departments and officials. Once the consultations are over, we prepare a project report and further fine-tune it as per your company’s vision and priorities. This takes us to the next stage of payroll management – Bill Accounting Planning.
After the scope of our work is decided, we start collecting input data. It’s a multi-stage process where we need to consult various departments and officials to collect the input data. Most of us think that payroll service includes preparing salary and sending it to staff accounts. But the payroll preparation is a more detailed process where every minute detail like leaves, absents, staff benefits, tax deductions are taken into account. To perform this task at scale we need to use payroll software which requires proper input data. Pre-payroll activities include identifying all these inputs and accounting for them.
Once inputs are identified, a process needs to be set up to validate each of them. In payroll administration, data inputs are validated by the senior and supervisors authorized by the company. We identify these input validation authorities and bring them into our system. Here are some of the tasks performed under input validation:
1. Creating approval and authorization model
2. Creating right format for payroll activities
3. Creating system for enrolment of new staff
4. Making sure all eligible staff are included
5. Making sure all ineligible staff are excluded
We understand that every organization has some unique requirements. BBill Accounting tries its best to accommodate them by proper customization.
Actual Payroll Activities
As part of payroll activities, we feed input data into the payroll software, especially customized and prepared for your company. These include withholding of taxes and deductions. Reconciliation and verification are performed to rule out errors and mistakes.